Cedarville University Faculty or Staff member?
Organize an event by completing the 事件清单 today!
事件清单
- Identify the desired guests and desired event/program outcomes
- Identify the event details: date, times, location etc.
- 确定日期
完成 日历申请表格 and allow two months 事先通知 before the 活动日期. - 预留座位
完成一个 申请空间表格 after receiving confirmation that your date is secured and allow two months 事先通知 before the 活动日期. - Determine the event needs and identify and contact service providers
- 大学舰队 – More information lower on page
- 音频/视频请求 – 提前两周通知
- 餐饮服务要求 -提前两周通知
- 公告的幻灯片 -提前一周通知
- 生产服务请求 -四周 事先通知
- 市场营销 & 通信请求 – 提前八周通知
- 校园安全 – For larger events involving off campus guests, Campus
Security needs four weeks 事先通知 to arrange for the unlocking/locking of doors, 停车需求, 安全细节. Please email 校园安全 @ safety@xyhabit.com
标准校园活动, 校园安全 needs one week 事先通知 to arrange for the unlocking/locking of doors, 停车需求, 安全细节. Please email 校园安全 @ safety@xyhabit.com - 卫生系统保管员服务 – To arrange for HES custodial coverage for an event, please submit a maintenance work request two weeks prior to your event.
- 计划活动或项目
- Confirm the space, service providers
Allow one week 事先通知 before the 活动日期. - 执行事件
- Wrap up your event by assessing and cleaning
谢谢你！!
Want a full-time Event Manager to assist you?
Please allow six weeks 事先通知 for this service. 请致电(937)766-4444或:
Reserve a 大学舰队 Vehicle
You can reserve 大学舰队 Vehicle for University approved activities!
All drivers must be approved by the 校园保安办公室. 大学也有一个 agreement with National Car Rental & 企业 Car Rental for faculty and staff use.
Please allow at least one week 事先通知.
预约车辆常见问题
Can I reserve space on campus and how can I do this?
Yes, please complete the steps in the 事件清单. 组可以 contact the Campus Experience team, call (937) 766-4444 or email events@xyhabit.com for questions and information.
Which space is best suited for my event/program?
The University has been blessed with great resources. The general rule is that classrooms are designed for classrooms and event space for events/programs. Classrooms have a pre-determined layout where event spaces can have a variety of layouts. If you have questions about which space is best for you please contact the Campus Experience team at (937) 766-4444 or email events@xyhabit.com
What is the difference between a meeting/discussion and an event/program?
A meeting/discussion generally utilizes the space as-is and does not have major setup needs. The meeting might have a few folding tables for food/beverages. An event/program generally has specific setup needs (tables, 椅子, 阶段, 管, and drape) which requires utilization of specific University event space. If you have questions about your meeting or event please contact the Campus Experience team at (937) 766-4444 or email events@xyhabit.com.
How much lead time is required to reserve space on campus?
This depends on your needs and the space you are requesting. If you only require space and you do not require a setup or services (Pioneer, AV, PSG) you will need to reserve your space 24 hours prior to your desired occupancy time. If you require setup or services, you will need to reserve your space two months prior to your desired occupancy time. If you have any questions or if our team can be of any assistance, please contact the Campus Experience team at (937) 766-4444 or email events@xyhabit.com
What supplies are available for my event/program?
The Campus Experience office has been able to acquire several event supplies over the years and they are available for your on-campus University event/program. These supplies can be requested when you reserve your space for your event/program. If you have any questions or would like more information about the event supplies available please contact the Campus Experience team at (937) 766-4444 or email events@xyhabit.com.